IPM Advisory Sample Letter

2016/2017 ADVISORY TO ALL PARENTS

Dear Parent/Guardian:
Name of School has adopted an Integrated Pest Management program. Inherent with this are the District’s Name efforts to reduce pesticide use as much as possible. While it may occasionally be necessary to apply a pesticide, this program does not rely on routine pesticide applications to resolve problems. We use various techniques such as habitat alteration, sanitation, mechanical means, exclusion, etc. to prevent pest
from becoming a problem.

As required by Michigan law, you will receive advanced notice of non-emergency application of a pesticide (insecticide, fungicide, or herbicide), other than bait or gel formulation, which is made to the school, school grounds, or buildings. This advance notice of a pesticide application will be given 48 hours before the application by the following two methods:

• 1) Posting at the primary entrances to your child’s school. The entrances that will be posted are the main entrance and those that have a sidewalk that leads directly to a parking lot.
• 2) Posting in the common area located by the main office of the school.

Please note that notification is not given for use of sanitizers, germicides, disinfectants or anti-microbial cleaners. In certain emergencies, such as an infestation of stinging insects, pesticides may be applied without prior notice to prevent injury to students, but you will be promptly notified following any such application, via the two posting methods identified (above).
You may review the school’s Integrated Pest Management program and records of any pesticide
application upon request by contacting Name, phone # and e-mail address.
Parents or guardians of children attending the school are also entitled to receive the advance notice of a pesticide application, other than a bait or gel formulation, by first class United States mail postmarked at least 3 days before the application, if they so request. If you would like to be notified by mail please contact Department and/or person name at the following number __________. Please give the Department person’s or secretary, your name, mailing address and what school(s) your child or children attend and they will put your name on the advance notification by US Mail list. You can do this in any manner you wish, the law only requires you to tell parents how to get on the list. We can tell you that we have not had a lot of parents call our districts to be put on the list.

The paragraph below only needs to be added if you do not want to mail parents in the summer. If
you historically have had no parents or few parents request mailed notifications then it would be
easier to just mail the notices. Only use this paragraph if you intend to set up and maintain the
telephone message notification system. Remember if you say you are going to do this the state
during inspections may want to hear the message and know the number.

Please note that after the school year is completed and during the months when school is not in regular session (summer), those parents who requested advance notice by mail, will be notified using an alternative method consisting of a telephone message notification system. Parents and guardians may call phone number, at least 1 day before an application, for advance notification. The school will also continue posting advance notification at the school by the methods identified above.

Sincerely,

Name, title, phone # and e-mail address